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Top Tools for Email Pros

In today's digital age, email has become an essential tool for professionals. Whether you're a freelancer, business owner, or corporate employee, having the right tools can greatly enhance your email productivity and efficiency. In this article, we will explore the top tools for email pros, including email clients, email tracking, email automation, and email organization. These tools will help you streamline your email management, improve communication, and boost your overall productivity.

Key Takeaways

  • Choose the right email client that suits your needs and preferences, such as Gmail, Outlook, or Apple Mail.

  • Utilize email tracking tools like Mailtrack, HubSpot Sales, or Yesware to monitor the delivery and open rates of your emails.

  • Automate your email marketing campaigns with tools like Mailchimp, ActiveCampaign, or Drip to save time and increase efficiency.

  • Organize your inbox and manage your emails effectively with tools like Boomerang, SaneBox, or Sortd.

  • Take advantage of the best email marketing analytics tools to track and analyze the performance of your email campaigns.

Email Clients


Gmail is one of the most popular email clients out there, and for good reason. It offers a user-friendly interface and a wide range of features that make managing your emails a breeze. With Gmail, you can easily organize your inbox with labels and filters, making it easy to find and prioritize important messages. Plus, it has powerful search capabilities, so you can quickly locate any email you need. And let's not forget about the integration with other Google services, like Google Drive and Google Calendar, which makes it even more convenient. Whether you're using Gmail for personal or professional purposes, it's definitely a tool worth considering.


Outlook is a popular email client that is widely used for both personal and professional purposes. It offers a range of features and functionalities that make managing emails and staying organized a breeze. With Outlook, you can easily access your emails, calendar, and contacts all in one place. It also provides a user-friendly interface that allows you to navigate through your inbox and folders with ease. Whether you're sending an important business email or scheduling a meeting, Outlook has got you covered.

Apple Mail

Apple Mail is an email client developed by Apple Inc. It is the default email client for macOS and iOS devices. With a clean and intuitive interface, Apple Mail makes it easy to manage your emails on your Apple devices. It offers features such as a unified inbox, smart mailboxes, and powerful search capabilities. You can also customize your email settings and organize your emails into folders. Apple Mail supports multiple email accounts, including popular email services like Gmail and Outlook. It also integrates seamlessly with other Apple apps, allowing you to easily share files and photos via email.

Email Tracking


Mailtrack is a popular email tracking tool that provides free and unlimited tracking for Gmail. With Mailtrack, you can easily track when your emails are opened, giving you valuable insights into recipient engagement. In addition to email tracking, Mailtrack also offers features like Campaigns, Mail Merge, and PDF document tracking, making it a versatile tool for email marketing. Whether you're a freelancer, small business owner, or sales professional, Mailtrack can help you stay on top of your email communication.

HubSpot Sales

HubSpot Sales is a powerful tool that connects to Gmail to help you uncover more leads in less time, connect with those leads, and close deals faster while managing all your contacts. With its seamless integration with Gmail, HubSpot Sales allows you to track email opens, clicks, and downloads, giving you valuable insights into your prospects' engagement. You can also schedule emails to be sent at a later time, set reminders to follow up with leads, and even create personalized email templates for efficient communication. HubSpot Sales is a game-changer for sales professionals looking to streamline their email outreach and boost their productivity.


Yesware is an email tracking tool that helps sales teams improve their email outreach. With Yesware, you can track when your emails are opened and clicked, giving you valuable insights into your prospects' engagement. You can also create and send personalized email campaigns, making it easier to reach a large audience with tailored messages. Yesware integrates seamlessly with Gmail, making it a convenient tool for Gmail users. It offers a free plan with basic features, as well as paid plans with additional functionality.

Email Automation


Mailchimp is a world-leading solution in email marketing. It offers a wide range of features and has a user-friendly interface. With Mailchimp, users can create and send professional-looking emails, automate their email campaigns, and track their performance.

One of the standout features of Mailchimp is its Content Optimizer powered by ChatGPT. This AI marketing tool provides users with suggestions on how to optimize their campaigns in terms of design, copy, and layout.

If you're looking for a market-leading email marketing solution, Mailchimp is a great choice. It offers a free plan with basic features and affordable premium plans with advanced marketing features such as multi-step automations and social post scheduling.

Here's a table comparing the pricing plans:

Mailchimp regularly adds new features to the platform and provides high-quality support for paid subscriptions. It's a reliable choice for email professionals.


ActiveCampaign revolutionizes email marketing for businesses through its comprehensive features that enhance communication strategies. From email automation and segmentation to personalized content and analytics, the platform empowers users to create compelling and targeted campaigns. Its intuitive interface makes designing visually appealing emails a breeze, while advanced automation capabilities enable the creation of complex workflows based on user behaviour. With its robust tracking and analytics, ActiveCampaign provides valuable insights into campaign performance.


Drip is an email automation tool that offers a range of automation triggers including links clicked, page views, tags assigned, and even a sale in your online shop. With Drip, you can easily create automated workflows to engage with your audience based on their actions. The automation workflow editor is user-friendly, well-designed, flexible, and visually engaging. It allows you to set up automatic tagging of users if they carry out a certain action, such as visiting a particular page.

However, it's worth noting that Drip has some areas for improvement. The email editor is not the most efficient or intuitive, and it lacks spam and design testing features. Additionally, Drip scored low in the latest deliverability tests and offers a limited number of email templates. Despite these drawbacks, Drip is a great all-in-one solution for ecommerce businesses. Its sophisticated automations and CRM features can help you save time and better organize your leads. Just make sure to connect your ecommerce store to fully utilize Drip's capabilities.

Email Organization


Boomerang is a popular email organizer app that offers a range of features to help you stay on top of your inbox. With Boomerang, you can schedule emails to be sent at a later time, ensuring that your messages are delivered at the perfect moment. This is especially useful when you want to write emails in advance but don't want to send them right away. Boomerang also provides email tracking capabilities, allowing you to see when your emails are opened and read. This can be helpful for following up on important messages or gauging the effectiveness of your email campaigns.


SaneBox is an email organization tool that helps you declutter your inbox and prioritize important messages. It uses artificial intelligence (AI) to analyze your email patterns and automatically move less important emails to a separate folder, called the SaneLater folder. This way, you can focus on the emails that require your immediate attention without getting overwhelmed by a cluttered inbox.


Sortd is an email organization tool that helps you stay on top of your inbox. With Sortd, you can easily prioritize and categorize your emails, making it easier to find and respond to important messages. The tool also allows you to create tasks and reminders directly from your emails, helping you stay organized and productive. Sortd integrates seamlessly with popular email clients like Gmail, Outlook, and Apple Mail, making it a versatile tool for email pros. Whether you're a freelancer, a small business owner, or just someone who receives a lot of emails, Sortd can help you streamline your inbox and stay on top of your email game.

If you're looking for a way to declutter your inbox and improve your email productivity, give Sortd a try. It's a game-changer for email organization!

Email organization is a crucial aspect of managing your digital communication effectively. With the increasing number of emails we receive on a daily basis, it can be overwhelming to keep track of important messages and stay organized. That's where PromptBox comes in. PromptBox is a powerful tool that allows you to save, organize, copy, and paste your artificial intelligence (AI) prompts. With its user-friendly interface and advanced features, PromptBox makes email organization a breeze. Say goodbye to cluttered inboxes and hello to a streamlined workflow. Visit PromptBox today and experience the convenience of efficient email organization.


In conclusion, choosing the right tools for email marketing is crucial for success. With a plethora of options available, it can be overwhelming to make a decision. However, armed with the knowledge of the top email marketing tools, you can confidently select the best tool for your needs. Whether you're looking for efficient campaign management, comprehensive customer engagement, or combining email and SMS marketing, there's a tool out there for you. So, take the time to explore the features, pros, and cons of each tool, and make an informed choice that will take your email marketing to new heights.

Frequently Asked Questions

Which email client is the best for professionals?

It depends on personal preference and specific needs. Gmail, Outlook, and Apple Mail are popular choices among professionals.

What is email tracking?

Email tracking is a feature that allows users to track the delivery and open rates of their emails. It provides insights into recipient engagement and can help improve email campaigns.

Which email tracking tool is recommended?

Mailtrack, HubSpot Sales, and Yesware are widely used email tracking tools that offer various features and integrations. The best tool depends on individual requirements.

What is email automation?

Email automation is the process of sending automated emails based on predefined triggers or actions. It helps streamline communication and saves time for email professionals.

Which email automation tool is popular?

Mailchimp, ActiveCampaign, and Drip are popular email automation tools known for their ease of use and advanced features. The choice depends on specific needs and budget.

How can email organization tools help professionals?

Email organization tools like Boomerang, SaneBox, and Sortd help professionals manage and prioritize their emails, declutter their inbox, and improve overall productivity.

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