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Artists' Choice Best Productivity Tools

In this article, we will explore the best productivity tools chosen by artists. These tools are designed to help artists stay organized, manage their tasks, collaborate with others, and optimize their time. Whether you're a painter, writer, musician, or any other type of artist, these productivity tools can enhance your creative process and boost your efficiency. Let's dive in and discover the top productivity tools for artists.

Key Takeaways

  • Task management tools like Trello, Asana, and Todoist can help artists stay organized and keep track of their projects.

  • Note-taking tools such as Evernote, OneNote, and Notion provide digital notebooks for artists to capture and organize their ideas.

  • Collaboration tools like Slack, Google Drive, and Microsoft Teams streamline communication and facilitate collaboration among artists and their teams.

  • Time management tools like RescueTime, Focus@Will, and the Pomodoro Technique help artists optimize their time and improve their productivity.

  • Project management tools like, Jira, and Basecamp simplify project planning, tracking, and communication for artists.

Task Management Tools

Trello: The Ultimate Task Management Tool

Trello is a popular task management tool that offers a simple and intuitive interface to help you stay organized and productive. With Trello, you can create boards and lists to organize your tasks and projects. Each task can be customized with labels, due dates, attachments, and more. Collaboration is made easy with features like comments, attachments, and the ability to assign tasks to team members.

If you're someone who loves visual organization, Trello's board view is perfect for you. You can drag and drop tasks between lists, making it easy to prioritize and track progress. Plus, Trello offers a variety of integrations with other tools, allowing you to streamline your workflow and automate repetitive tasks.

Here are some key features of Trello:

  • Board View: Visualize your tasks and projects on a customizable board.

  • List View: Organize your tasks in lists and easily move them between lists.

  • Labels: Categorize your tasks with color-coded labels.

  • Due Dates: Set deadlines for your tasks to stay on track.

  • Attachments: Attach files and documents to your tasks for easy reference.

  • Collaboration: Comment on tasks, assign tasks to team members, and stay updated on progress.

Trello is a versatile tool that can be used for personal task management, team collaboration, project planning, and more. Whether you're a freelancer, a small business owner, or part of a large team, Trello can help you stay organized and productive.

Asana: Simplify Your Project Management

Asana is a popular task management tool that offers a clean and visually pleasing interface. This aesthetic planner app is a fantastic choice for beginners who want a straightforward way to stay organized and track upcoming deadlines. Every day, when you first log in, Sunsama takes you through its daily planning ritual in just three simple steps: Reviewing yesterday’s performance. Creating to-do lists for today, tomorrow, and next week. Planning today’s to-dos (add priorities, set due dates, and time-block tasks.) Sunsama also provides a dedicated calendar page, with 5 views. (But unlike Upbase, you can’t directly create to-do lists in Asana.)

Todoist: Stay Organized and Productive

Todoist is a popular online planner and task management app with an emphasis on organization and productivity. It offers three main views: Inbox, Today, and Upcoming. Inbox is for quick task capture, Today is your daily planner, and Upcoming helps you plan your to-do lists for the upcoming week. What sets Todoist apart from your old paper planners? Two cool features: reminders and natural language input. You can set reminders for tasks based on time or location and customize reminder notifications. Additionally, Todoist’s natural language input allows you to add different task attributes simply by typing your everyday language.

Note-Taking Tools

Evernote: Your Digital Notebook

Evernote is a versatile tool for collecting all of your ideas and thoughts in one place. One cool aspect of Evernote is that it allows users to take photos of written notes and upload them to the app, in addition to taking notes directly on your device. Once uploaded, the search function lets users browse all of their files, written or typed, thanks to handwriting analysis. Once your notes are in the app, you can organize them in notebook systems and filter them by adding tags. Evernote syncs seamlessly across your devices so you never “forget your notebook” at home. Cost: Free to download. Premium versions starting at $4.99.

OneNote: Capture and Organize Your Ideas

OneNote is an easy-to-use tool for capturing and organizing your ideas. Whether you're brainstorming for a project or taking notes in a meeting, OneNote allows you to jot down your thoughts and keep them all in one place. With its simple text editing and task management features, you can easily add and organize your thoughts on a virtual board. OneNote also supports various file types, such as JPGs, PDFs, Word, and Excel, making it convenient to include multimedia content in your notes. The app's search function allows you to quickly find and browse through your files, whether they are handwritten or typed. You can also organize your notes using notebook systems and tags, making it easy to filter and access specific information. With seamless syncing across devices, you can access your notes anytime, anywhere. OneNote is a versatile tool that can help you stay organized and capture your ideas effectively.

Notion: The All-in-One Workspace

Notion is an incredibly versatile productivity tool that offers a wide range of features to help you stay organized and productive. With Notion, you can keep track of your daily tasks and progress toward your goals. You can easily organize your to-do lists by date and priority, ensuring that nothing falls through the cracks. Notion also allows you to manage your time effectively by creating schedules and setting reminders. Whether you're working on personal projects or collaborating with a team, Notion provides a centralized workspace where you can access all your important information and documents.

Collaboration Tools

Slack: Streamline Communication

Slack is not only a platform to communicate and collaborate on work on a unified digital workspace, but it also has many productivity features that help users work faster. With its global search filters, users can search files shared across 1:1 messages and group chats, saving time typically spent scrolling through the entire chat list to find people, projects, groups, guest users, and exited employees. This feature lets users retrieve text files, images, videos, and URLs without digging through the ocean of chat conversations. Slack also offers an exclusive file management functionality that stores all your important files in one place, making it easy to access and share them with your team.

Google Drive: Collaborate and Share Files

Google Drive is a powerful tool for collaborating on documents and sharing files. With Google Docs, team members can work together in real-time, eliminating the need for saving and sending files back and forth. This productivity platform allows for easy sharing both inside and outside of your organization, reducing redundant documents and minimizing miscommunication. Google Docs also includes a comment feature for highlighting and making notes about specific pieces of text. Additionally, Google Drive offers various add-ons to improve team productivity, such as Transfer Dropbox to Google Drive, which helps you move files to and from 30+ cloud services.

Microsoft Teams: Connect and Collaborate

Microsoft Teams is a powerful collaboration tool that allows teams to communicate and collaborate on work in a unified digital workspace. It offers a range of productivity features that help users work faster and more efficiently. With its global search filters, users can easily search for files shared across conversations, saving time and effort. The exclusive file management functionality in Teams stores all files in one central location, making it easy to access and share important documents. Teams also integrates seamlessly with Outlook, allowing users to schedule meetings, send emails, and manage their tasks all within the same platform.

Time Management Tools

RescueTime: Track and Optimize Your Time

RescueTime is a powerful and accurate time tracking software that can help you optimize your time and increase your productivity. With RescueTime, you can track the time you spend on various apps and programs, allowing you to identify any time-wasting activities and make the most of your day. The automated time tracker feature is particularly useful for maintaining focus at work. It provides detailed insights into your workdays, allowing you to view your productivity in 5, 15, 30, or 60-minute blocks. By analyzing your data, RescueTime helps you find the culprits for your time waste and suggests ways to improve your efficiency. Whether you're an individual looking to boost your productivity or a team leader managing a group, RescueTime is a valuable tool to have.

Focus@Will: Boost Your Productivity with Music

Focus@Will is a fantastic tool for enhancing your focus and productivity with the power of music. This app uses scientific research to curate a selection of music that is specifically designed to help you stay in the zone and get things done. Whether you're studying, working on a project, or just need some background music to stay focused, Focus@Will has got you covered.

With a variety of genres and styles to choose from, you can find the perfect music to match your mood and work style. And the best part? The music is tailored to your personal preferences and optimized to keep you engaged and productive.

Here are some key features of Focus@Will:

  • Scientifically curated music: The music on Focus@Will is carefully selected based on scientific research to enhance focus and productivity.

  • Personalized playlists: You can create personalized playlists based on your preferences and work style.

  • Timer and productivity tracker: Focus@Will includes a built-in timer and productivity tracker to help you stay on track and measure your progress.

So why not give Focus@Will a try and see how it can help you boost your productivity? It's time to turn up the music and get things done!

Pomodoro Technique: Work in Short Bursts

The Pomodoro Technique is a time management method that can greatly improve productivity. It involves breaking down work into smaller intervals, typically 25-30 minutes, separated by short breaks. Engross's timer allows users to customize these intervals based on their preferences. One helpful feature of the Pomodoro Technique is the distraction tracker, which allows users to keep track of when they are most distracted throughout the day. This technique is great for boosting focus and productivity.

If you're looking for a customizable and easy-to-use Pomodoro timer, Tomato Timers is a great option. It allows you to loop through Pomodoro intervals and increase your efficiency. Another option is Dynalist, which is a task-aware app with searchable dates and checklists. It's perfect for breaking down tasks and staying organized.

Remember, the Pomodoro Technique is all about working in short bursts and taking regular breaks. Give it a try and see how it can improve your productivity!

Project Management Tools Plan, Track, and Collaborate is a versatile project management tool that allows teams to plan, track, and collaborate on projects in one central location. With its intuitive interface and customizable features, makes it easy to stay organized and keep everyone on the same page. Whether you're working on a small team or a large enterprise, has the tools you need to streamline your workflow and boost productivity. From time tracking to cross-company collaboration, has you covered. Plus, with its user-friendly interface, you can easily visualize your most important milestones and track your team's progress.

Jira: Agile Project Management

Jira is an agile project management tool that is highly customizable and adaptable to any workflow. It is designed to support development methodologies such as Kanban, Scrum, and Agile, making it a great choice for teams who practice agile project management. With over 15 custom work views, including Kanban, Box, and Gantt views, Jira allows teams to effectively manage their time and resources. Whether you are a single user or part of a smaller team, Jira offers a range of pricing options to suit your needs.

Basecamp: Simplify Project Communication

Basecamp is a project management tool that focuses on simplifying project communication. With Basecamp, you can easily collaborate with your team, share files, and keep everyone on the same page. It offers features like messaging, file sharing, and task management, making it a comprehensive solution for project communication.

One of the key advantages of Basecamp is its user-friendly interface. It's designed to be intuitive and easy to navigate, allowing you to quickly find what you need and stay organized. Whether you're a project manager or a team member, Basecamp provides a centralized hub for all your project communication needs.

Here are some key features of Basecamp:

  • Messaging: Communicate with your team members in real-time, ensuring everyone is on the same page.

  • File Sharing: Easily share files and documents with your team, eliminating the need for multiple email attachments.

  • Task Management: Assign tasks, set deadlines, and track progress to keep your projects on schedule.

Basecamp simplifies project communication, making it a valuable tool for teams of all sizes. Whether you're working on a small project or a large-scale initiative, Basecamp can help streamline your communication and keep everyone aligned.

Automation Tools

IFTTT: Connect Your Apps and Devices

IFTTT (If This Then That) is a productivity app that seamlessly connects different apps and experiences. You can set up a range of different automations in IFTTT, from everyday tasks to more niche occurrences. For example, you can have Google add a reminder to your calendar if it’s going to rain tomorrow or set a reminder to drink more water. If you want to get really creative, you can also do things like set it up to get a notification every time the International Space Station passes your house. This productivity app helps you automate repetitive tasks.

Zapier: Automate Your Workflows

Zapier takes automation to the next level by allowing users to design workflows using natural language. With Zapier, you can connect a vast array of applications and create personalized chatbots to streamline your tasks. By blending the potential of AI with the efficiency of automation, Zapier enhances productivity and saves valuable time.

In this section, we will explore the endless possibilities of Zapier and how it can revolutionize the way you work.

  • Connect a wide range of applications using natural language-based automation

  • Design personalized chatbots to automate your tasks

  • Enhance productivity and save time with AI-powered automation

Zapier is the ultimate tool for automating your workflows and taking your productivity to new heights. Try it out and experience the power of automation firsthand!

Airtable: Organize and Automate Your Data

Airtable is a powerful tool that allows you to organize and automate your data in a user-friendly way. With Airtable, you can create customizable tables to store and manage your information. Whether you're tracking project tasks, organizing customer data, or planning an event, Airtable provides a flexible and intuitive interface to handle it all.

One of the key features of Airtable is its ability to automate repetitive tasks. You can set up automations to trigger actions based on certain conditions, saving you time and effort. For example, you can automatically send email notifications when a new record is added or update specific fields based on changes in other fields.

In addition to its organizational and automation capabilities, Airtable offers integrations with other popular tools, allowing you to connect and sync your data seamlessly. Whether you use Google Drive, Slack, or other apps, Airtable can integrate with them to streamline your workflow.

If you're looking for a tool that combines the power of a database with the simplicity of a spreadsheet, Airtable is definitely worth considering. Its versatility and ease of use make it a great choice for individuals and teams alike.

Focus and Distraction Management Tools

Forest: Stay Focused and Beat Procrastination

Forest is a great app for people who have a hard time putting down their phones and focusing on a single task. Whenever you want to focus, simply open the Forest app and plant a tree. This tree will grow as long as you are focused and not touching your phone. If you do exit the app at some point before the task is completed, your tree will die. Users can eventually turn these trees (and hard work) into an entire forest – it’s a great alternative to traditional productivity apps.

To make it more fun, players are rewarded with additional tree species and calming sounds to accompany their forest collection. Even better, Forest has partnered with Trees For The Future, letting users redeem earned coins to plant trees.

Freedom: Block Distractions and Stay on Task

Freedom is a powerful tool that helps you stay focused and block distracting websites and apps. In today's digital age, it's easy to get caught up in social media, shopping, videos, and games that are designed to keep you hooked. But these distractions can have a significant impact on your productivity, ability to focus, and overall well-being. With Freedom, you can take control of your time and eliminate these distractions. Whether you need to concentrate on work, study, or any other important task, Freedom can help you stay on track.

Cold Turkey: Eliminate Digital Distractions

Cold Turkey Blocker is a powerful tool that helps you stay focused and eliminate digital distractions. With this site-blocking app, you can create lists of websites and desktop apps to block, allowing you to concentrate on your work without getting sidetracked. The best part is that Cold Turkey Blocker is highly customizable, giving you the flexibility to lock your block until a specified time or time window every day, until a restart, or until you type a customizable amount of random text. In the pro version, you can even lock a block using a password or during active scheduled blocks.

In today's fast-paced world, staying focused and managing distractions can be a challenge. That's why having the right tools is essential. At PromptBox, we understand the importance of focus and offer a range of distraction management tools to help you stay on track. Whether you're a student, professional, or just someone looking to increase productivity, our tools can make a significant difference. From time management techniques to website blockers, we have everything you need to minimize distractions and maximize your efficiency. Visit PromptBox today and experience the power of focused work. Take control of your productivity and achieve your goals with our innovative tools.


In conclusion, the world of productivity tools is vast and ever-evolving. Whether you're a designer, writer, musician, or project manager, there are AI-powered tools available to enhance your creativity and streamline your workflow. From tools like Motion and Sanbox for project management, to AI music bands like Frostbite Orings for music production, and AI sketch-to-image rendering tools like SketchAI for artists, the possibilities are endless. Embrace the power of AI and discover the best productivity tools that suit your needs. Get started today and unlock your full potential!

Frequently Asked Questions

What are the best task management tools?

The best task management tools include Trello, Asana, and Todoist.

Which note-taking tools are recommended?

Recommended note-taking tools are Evernote, OneNote, and Notion.

What are some popular collaboration tools?

Popular collaboration tools include Slack, Google Drive, and Microsoft Teams.

What are some effective time management tools?

Effective time management tools include RescueTime, Focus@Will, and the Pomodoro Technique.

Which project management tools are worth considering?

Project management tools worth considering are, Jira, and Basecamp.

What are some useful automation tools?

Useful automation tools include IFTTT, Zapier, and Airtable.

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